Board Meeting 14 June 2016

Minutes of the twenty-fifth meeting of the Sports Grounds Safety Authority held on 14 June 2016 in Fleetbank House.

Present

Mr A Coppin - Chair

Ms J Cook

Dr P Lane

Ms S  Johnson

Mr P Kolvin

Mr D Mackinnon

Mr P Rowley

Ms K Eyre-White  Chief Executive

 

In attendance

Mrs N Rutherford

Mr K Scott

Ms C Hale – item 5

Mr R Riding - items 6 and 7

Apologies were received from Mr D Wilson

Actions

The SGSA take independent legal advice on its remit in relation to counter-terrorism, accessibility and licensing as defined by the Football Spectators Act 1989 and the Sports Grounds Safety Authority Act 2011. Mr Kolvin agreed to liaise with the Chief Executive in identifying appropriate legal advisors.

 

To establish whether the ‘Operation Resolve’ were considering criminal action against the FA following the Hillsborough Inquest.

 

To circulate the ‘critical path’ diagrams that were used in discussion with Nick Pontefract, the Head of Sport at DCMS.

 

To arrange a meeting with Tracey Crouch as soon as practicable.

 

To provide the Board with details of any findings highlighted at the debrief by Manchester United following the evacuation exercise.

To circulate to members the 2013 report on rail seating in Germany

 

 

1

Declaration of interest

1.1

Members were asked to declare if they had any conflicts of interest relating to agenda items for the meeting. Both Mrs Johnson and Ms Cook declared a possible conflict of interest with their roles on the EHRC and the SGSA review of its accessibility role.

 

2

Minutes of the twenty-fourth meeting

2.1

The minutes were agreed.

 

3

Matters arising and action log

 

3.1

There were no matters arising from the previous minutes.

 

3.2

The Chief Executive updated the Board on the status of the actions recorded within the log.

 

Concerns were discussed over the uncertainty of the extent of the remit of the SGSA in relation to counter-terrorism advice and support, the scope of the licensing function and our more formal role on accessibility. Future decisions on these issues required clarification of the organisation’s remit. It was suggested that the SGSA take independent legal advice on its remit in relation to counter-terrorism, accessibility and licensing as defined by the Football Spectators Act 1989 and the Sports Grounds Safety Authority Act 2011.  Mr Kolvin agreed to liaise with the Chief Executive in identifying appropriate legal advisors.

 

 

4

Chief Executive’s report – SGSA(16)9 & 10

4.1

The Board noted the content of the two reports. In discussion the Board raised the following:

 

  • To establish whether the ‘Operation Resolve’ are considering criminal action against the FA following the Hillsborough Inquest.

 

  • To circulate the ‘critical path’ diagrams that were used in discussion with DCMS.

 

  • To provide the Board with details of any findings highlighted at the debrief by Manchester United following the evacuation exercise.

 

5

Conference review – SGSA(16)11

5.1

The paper before the Board updated them on the feedback from the 2016 conference and went on to outline the possible plans for the 2017 conference.

 

6

SGSA’s role on accessibility – SGSA(16)12

6.1

The paper before the Board provided options for the SGSA to achieving a more formal role in accessibility issues at sports grounds.

The options offered for consideration were:

Option 1 – Technical advice role

Option 2 – Enhanced role which formalises and expands current

                advice provision and monitoring

Option 3 – Campaigning role to persuade and influence sports

                 grounds to comply with Equality Act

Option 4 – Licensing role, including accessibility requirements

                 within SGSA licence

 

The consensus agreed that adopting option 2 was correct for the organisation.  However before any decisions could be made, the extent of our remit must be resolved. Once this was clarified the Board would revisit this paper before an options paper was submitted to DCMS.

 

7

Green Guide re-write – accessibility and dual purpose seating and standing areas – SGSA(16)13

7.1

In discussion the Board agreed with the following recommendations outlined in the paper:

 

  • The existing content on accessibility in the fifth edition was updated, and additional guidance on the number of wheelchair user spaces and amenity and easy access seats were included in the new edition (option 2).

 

  • Content on dual purpose seating and standing areas (e.g. rail seating) was included in the new edition.

 

8

Annual Report & feedback from the A&R committee

 

8.1

The Audit and Risk Committee had met prior to the Board meeting. The Chair of the Audit and Risk Committee reported that the Committee had considered the Annual Report and Accounts for 2015/16, had reviewed the findings of the NAO Completion Report including the draft Letter of Representation and recommended that the Board approve the document.

The Board accepted the recommendation of the Audit and Risk Committee that the SGSA Annual Report and Accounts should be approved, authorised the Chief Executive to sign the Accounts, the Governance Statement and the Letter of Representation and agreed that the Accounts be sent for publication subject to the final approval of the NAO and DCMS.

8.2

The Audit and Risk committee had also:

  • Agreed the new version of the SGSA Risk Management Policy and Guidance ;
  • Reviewed the revised risk register ; and
  • Noted that the Board would discuss and articulate the organisation’s risk appetite at the joint meeting in October.

 

The Board approved these actions.

9

Licensing SGSA(16)14

9.1

The Board agreed in principle that a licence to admit spectators for the coming season should be issued to all clubs submitting a valid application. The Chair signed the recommendation.

9.2

The Board were invited to consider whether they wished to authorise the Chief Executive to authenticate the seal of the licensing authority.

Schedule 2, section 29, of the Football Spectators Act states:

The application of the seal of the licensing authority shall be authenticated by the signature of the Chairman of the authority or some other person authorised by the authority to act for that purpose and that of one other member.

The Board authorised the Chief Executive to authenticate the seal of the Licencing Authority.

10

Terms of Reference review SGSA(16)15

10.1

The Board considered this review and approved the new Terms of Reference for the Board.

 

11

AOB

11.1

Mr Mackinnon reported that he had attended the recent Stadium Business Summit. He suggested that the SGSA should use these types of events as a platform.

 

12

Date of the next meeting

12.1

The next meeting would be the joint meeting which would be held in October with Celtic Park as the probable location. Possible dates would be circulated.

12.2

The next Board meeting would be held on Tuesday 8 November following the Audit and Risk Committee meeting.

 

 

The Chair thanked Ms Lane for her significant contribution to the work of the FLA and SGSA over her term of office and offered her his best wishes for the future. A presentation followed.

 

In reply, Ms Lane expressed her gratitude to all for the support, fun and achievements she had experienced during her time with the FLA and SGSA and she was happy to leave the organisation in ’safe’ hands.