Board Meeting 163 - July 2010

Minutes of the hundred and sixty third meeting of the Football Licensing Authority held on 6 July 2010 in Harcourt House


Mr P Darling – Chairman
Dr P Lane
Mr P Rowley
Ms J Summerell
Mr R Wilkie
Mr D Wilson
Mr J R K de Quidt     - Chief Executive

In attendance

Mr K D Sears

Apologies were received from Mr B Batson



Minutes of the previous meeting


The minutes were agreed and signed by the Chairman.


Matters arising


The printer’s draft of the annual report had been received and everything was place for publication on 15 July 2010.


Chief Executive’s Report (FLA(10)24)


All licence applications had now been received.


The FLA had met with the LDSA to discuss the production of a model safety certificate. It was anticipated that, subject to clearance by DCMS, revised guidance on safety certification should be published in the autumn. The aim would be to ensure that any LDSA model safety certificate would be available at the same time.


Discussions with the regional chairs and the FSOA Executive on the move to a risk based assessment of local authorities had been positive. However, concerns had been expressed about how the system would operate in subsequent years where the suggestion was that local authorities would be encouraged to self assess.


The Private Members Bill to introduce a Sports Grounds Safety Authority was scheduled to receive its second reading in late October.  Although the Bill had government support there was no guarantee it would be enacted.




Implications of the 22 June Budget Statement (FLA(10)26)




The contents of the paper were noted.


Budget amendments 2010/11 (FLA(10)26)

5.1 The 3% cut to this year’s budget had largely been funded from the money received from LOCOG as part of the FLA’s ongoing secondment agreement.
5.2 The Spending Review was due to start in September.  The modelling exercise DCMS had recently asked all its NDPB’s to undertake was not part of the Spending Review but was instead intended to give the department a worse-case scenario snap-shot of the potential cost of funding redundancies should these prove necessary to achieve any imposed cuts to future budgets.
5.3   In discussion the following points were agreed –
  1. the level of any proposed cuts would determine whether the plans to meet them should be developed from the top down or from the bottom up.  It was important to determine the tipping point between these two approaches;
  1. any planning must take full account of HR considerations;
  1. the consequences of any budgetary cuts must be reflected in the risk register, the revisions of which should be copied to DCMS.
6      FLA involvement with the Olympic Games (FLA(10)25)
6.1  The FLA wished to continue its involvement with the 2012 London Olympic and Paralympic games. It was understood that DCMS wished our involvement to continue, as did the local authorities. However, in the absence of the necessary support from DCMS the FLA was forced to accept that it would have no alternative but to cease our involvement as set out in the paper.  It was important that Ministers were made aware of the reasons why we could no longer offer our expertise.
6.2       It was agreed that –
  • the Chairman would make DCMS aware of the Boards views; and
  • the Chief Executive would write to DCMS in advance of next week’s planned meeting between officials advising that we would have no alternative but to:
  • formally notify all the local authorities apart from those represented on JLARS that we have no option but to withdraw forthwith because we do not have the vires to continue;
  • do likewise in respect of JLARS within two weeks unless we have firm written assurances that negotiations for a secondment are in process and that, pending their completion, DCMS records in writing that it is content for us to continue working with JLARS.
7.  Preparation for the September Joint meeting (FLA(10)23)
7.1 It was acknowledged that there were strong arguments for all members of staff to fully debate each of the questions.  However, a plenary session made up of 24 people was not considered to be ideal. It was therefore agreed that each of the proposed three modules would be split into two sessions where the questions would be first be debated by three separate groups who would report back into a plenary session.  It was agreed that Dr Lane would chair the plenary session on priorities, Mr Rowley the session on resources and Mr Wilson the session on presentation.
7.2 Subject to a couple of minor amendments the proposed questions for debate were agreed.
8.         Any other business
8.1 It was suggested that thought should be given to how the instability of the financial position within football and the potential cuts to local authority budgets may impact on the work of the FLA.
8.2 Mr Wilkie undertook to work up any amendments the Chief Executive proposed to make the risk register into the new format for the register.
8.3 It was felt important that an agreed Chief Executive hand-over programme was in place by the time of the recruitment interviews.
8.4  The secretariat left the meeting while the details of the sift and interviews for the Chief Executives post were discussed. The Chairman subsequently reported that from the 16 applications 5 candidates had been selected for interview. Interviews would be held on Monday 26 July and the interview panel would comprise the Chairman, Mrs J Summerell, Mr R Wilkie, Mr D Wilson and Mr P Bolt (DCMS).  The panel would identify the preferred candidate and any reserves. The Chairman would exercise discretion as to whether to consult further with the whole board before an offer of appointment was made.
9 Date of next meeting
9.1  It was unlikely that there would be a meeting in August. The next meeting would therefore be the joint meeting on 13 and 14 September at the Emergency Planning College, Easingwold.

FLA Secretariat - July 2010