Board Meeting 4 - June 2012

Minutes of the fourth meeting of the Sports Grounds Safety Authority held on 12 June 2012 in Oceanic House.

Present
Mr P Darling - by telephone conference call
Mr B Batson
Mr P Rowley  (Acting Chairman)
Mr Wilkie
Mr D Wilson
Dr P Lane - by telephone conference call
Ms R Shaw - Chief Executive

In attendance
Mr K D Sears
Mrs N Rutherford

Apologies were received from Ms J Summerell

 

1

Minutes of the previous meeting

1.1

The minutes were agreed and signed by the acting Chairman – Mr P Rowley.

2

Matters arising

2.1

No items were raised

3

Chief Executive’s Reports (SGSA(12) 11 & 12

3.1

The Chief Executive focused on the organisation’s expanding international role.  With our expertise in greater demand, establishing an international project board was a priority to help focus and scope activity and to plan the way forward.

3.2

With the emphasis on our international role, the Board were keen that we capitalise on our achievements in other areas such as the Olympics.  It was suggested that this would be a good topic for discussion at the joint meeting in September.

Action

The formation of the international project board
Consider item for discussion at joint meeting

4

Annual Report and Accounts

4.1

The Audit and Risk Committee met prior to the Board meeting. The Chairman of the Audit and Risk Committee reported that they had considered the Annual Report and Accounts for 2011/12 and recommended that the Board approve the document. 

The Board accepted the recommendation of the Audit and Risk Committee that the SGSA Annual Report and Accounts  should be approved and agreed that these might be sent for publication subject to the approval of the NAO and DCMS.

4.2

It was reported that given the uncertainty over the long term future of the SGSA, the NAO was obliged to include an “emphasis of matter” in their report in relation to the Authority’s status as a going concern.   Concerns were expressed that this might indicate to the public that the future of the SGSA was already decided.  Given the material uncertainty of the Authority’s future status, however, the meeting acknowledged the need for the inclusion of the emphasis of matter in the NAO Report. 

4.3

Mr Rowley gave an oral update of the risk management review.  There were concerns over the tone of review and that PKF did not understand how as an organisation we managed risk.   Mr Rowley noted these concerns but reassured the meeting that the organisation had received an ‘adequate’ marking which meant the SGSA was operating in an appropriate manner.  However it was recommended that clear written risk management policy would be created.

4.4

The Board suggested that we should look at developing our promotional programme to ensure that our success story reaches a wider audience. 

Action

The Board to consider how we might promote the annual report/publicise our achievements. Any comments/ideas to Mrs Rutherford by 29 June.

5

Licensing

5.1

The Board agreed in principle that a licence to admit spectators for the coming season should be issued to all clubs submitting a valid application. Mr Rowley signed the recommendation. 

5.2

The Board would consider the application of York City once it has been received.

6

Any other business

6.1

No items were raised.

7

Date of the next meeting

7.1

The likelihood of the July meeting taking place was minimal. However Members should keep the date available for a possible telephone conference if developments necessitated urgent discussion.    Subject to that, the next scheduled meeting would be the joint meeting in September at a location to be notified.

SGSA Secretariat - June  2012